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Steamlining Success with Payroll Automation

Payroll automation

Are you looking for a payroll automation solution?
Are you tired of your business spending hours manually calculating your payroll?
Do errors occur every month as you process your overtime?
Do you wish there was a better way to streamline your payroll process?

Many businesses face challenges of managing complex payroll processes in a fast pace dynamic industry. How do you move to payroll automation.


Despite having an abundance of business data a few factors block the automation of payroll. Any payroll SME (subject matter expert) will focus on the challenges and how to overcome them. This blog discusses how payroll automation is a solution to these challenges

The Challenges Faced:

Variability in Employment Contracts

In business, it is uncommon for the entire workforce to have identical contracts or terms over a period. Contractual changes may occur over time or due to the incorporation of new business under TUPE employment contracts. These changes necessitate that the organisation be flexible and dynamic.

Complexity of Employment Contracts

Businesses struggle with the complex task of calculating extra overtime and bonuses. This complexity is due to different pay rates, legal rules, and company policies.

This is partly due to the challenges of incentivising the workforce. This can involve the creation of more complex employment terms. These may include overtime condition, bonus payments based on daily hours, weekly or work in certain time periods.

Manual Systems and Uncontrolled Processes

Many businesses continue to depend on manual systems for calculating overtime and bonus payments. It is quite common for data to be collected from various sources, such as paper timesheets. These methods are labour intensive but are often unregulated. Such processes are often devoid of HR Data Governance, resulting in a significant potential for error. This can lead to mistakes and stress across various organizational levels. Relying on manual, unregulated processes can be both inefficient and expensive.

Our Solution

Business Mapping

Collaboration is key in defining your business rules and their practical application, encompassing everything from data management to the application within the workforce. Effective documentation and management of business rules are crucial for SMEs aiming to optimize operations and enhance decision-making. Moreover, Business Rules Management Systems (BRMS) can centralize and automate the creation, deployment, monitoring, and maintenance of these rules, ensuring compliance and aiding in swift adaptation to market changes. Additionally, workforce analytics play a significant role in data-informed workforce planning and management, impacting overall business performance.

Business Mapping

Data Integration and processing

Based on our experience, companies typically have access to raw data through implemented IT systems. These may include field management, time and attendance, or other HR systems. While these systems provide reports and calculations, they often fail to meet the specific needs of businesses.

Popular field management software like Joblogic, Big Change, and FreshBooks helps with assigning and completing tasks. Although they can track basic staff hours, it’s hard for vendors to customize the software to meet the specific needs of different businesses.

Time and Attendance systems such as Xero, BambooHR, Rippling, and Jolt primarily focus on capturing employees’ time. Additionally, they encompass various other essential HR data.

We will collaborate with you and any vendors to integrate the relevant data sources. After the data becomes available, we will apply the business rules to generate an automated output, with any exceptions prominently noted.

HR Power BI Dashboards

As a by product of this work, it is possible to conduct a further analysis of HR and business performance through Power BI dashboards.

Best Practices for HR Data Management

Payroll automation and Integration

Systems that minimize human interaction through automation and integration ensure seamless data flow. While these systems may not necessarily improve accuracy, they do add consistency and can reduce stress.

Regular Audits and Reviews

Regular audits and reviews are a key part to detect any discrepancies or inefficiencies in the data management system. Having a system that is both auditable and accurate is essential.

Scalable to Flexible Framework

Utilizing a system that is both scalable and flexible is crucial. A framework that can adapt to dynamic changes in HR policies and employment contracts.

 Solution Benefits

Our payroll automation solution not only resolves payroll challenges but also enhances employee satisfaction. Key benefits include a significant reduction in the overhead costs associated with payroll processing. Furthermore, effective management of payroll and HR data enhances decision-making capabilities, offering long-term advantages for your business.


Transitioning to payroll automation is not just a strategic move to streamline payroll processes. It is a transformative step towards operational excellence. Our comprehensive approach addresses the intricacies of payroll challenges. From handling complex employment contracts to integrating sophisticated data management systems. By adopting our payroll automation solution, your business can not only alleviate the burdens of manual processes but also achieve a higher level of accuracy and employee satisfaction. Embrace the future of payroll with us and unlock a world of efficiency and strategic insights that propel your business forward in a dynamic industry landscape.

Contact us if you want to find out more or discuss references from our clients.

Find out about our Business Intelligence Consultancy Service.

You may be interested to read these two blogs:

A Guide to Extracting Data from BambooHR

Integrating Joblogic with Power BI – Select Distinct

Or find other useful SQL, Power BI or other business analytics timesavers in our Blog

Our Business Analytics Timesavers are selected from our day to day analytics consultancy work and are the everyday things we see that really help analysts, SQL developers, BI Developers and many more people. Our blog has something for everyone, from tips for improving your SQL skills to posts about BI tools and techniques. We hope that you find these helpful!


David Laws Principal Consultant

Blog Posted by David Laws